Ministry Coordinator

Job Description: Ministry Coordinator

Overview

St. John’s is a thriving, welcoming, Bible-based Anglican Church in Petaluma. Between our 8am and 10am services, our weekly attendance is 90-100 people. While many in our congregation live in Petaluma, a substantial portion live in other parts of Sonoma and Marin counties.

For the past 20+ years, St. John’s has been faithfully served by a staff team of two individuals. Our full-time Rector (Pastor) of 27 years retired in March 2025. Our part-time Parish Administrator of 20 years is retiring in August 2025. Their service has left St. John’s in a thriving place.  As we plan for the future, we are looking to hire a part-time Ministry Coordinator to work with our new Rector.

For the right individual, this is an exciting time to join St. John’s team. We are discerning how to build on St. John’s historic strengths while also prayerfully taking a fresh look at what the Lord is calling us to in this next season. St. John’s is looking for someone who has a heart for the Lord and his people, who is gifted in operations, organization, and communications (both online, print, and in-person).

Scope and Responsibilities

This is a part-time role (10 hours a week) with the potential to grow over time. The Ministry Coordinator will help steward the ministry that God has entrusted to St. John’s. Under the direction of the Rector, the Ministry Coordinator will help facilitate Sunday ministry and mid-week ministry by:

• Preparing, printing, and folding Sunday bulletins (2 unique bulletins – 1 per service)
• Maintaining and updating the church’s website
• Scheduling and coordinating ministry team schedules (readers, lay readers, ushers, etc)
• Maintain the church calendar (both events and the facility schedule)
• Designing and printing church directories. Printing and preparing church mailings.
• Providing administrative support (opening mail, answering the phone, ordering office supplies, coordinating with vendors including janitorial services, reviewing check request forms, communicating with the Diocese, managing MinistrySafe, maintain Vestry and church files, file annual reports with ACNA and CA Secretary of State)
• Serving as an ambassador for St. John’s during the week, in the office as guests stop by, and on Sunday mornings
• Helping visitors and new-comers enter into the life of St. John’s
• Other duties that may be assigned from time-to-time
• Depending on the candidate’s gifts and interests, this position has room to grow over time in its hours and scope of responsibility.

Qualifications

The ideal candidate will:

• Have a vibrant and growing relationship with Jesus Christ
• A heart for God’s people
• Be acquainted with or willing to learn about Anglican forms of worship
• Be willing to call St. John’s home and be relationally connected to the congregation
• Enjoy creating documents and systems to support ministry teams
• Have excellent communication skills (email, phone, in-person)
• Have proficient computer skills in Pages and/or Word
• Ideally have experience building or maintaining websites with Squarespace, Webflow, or other similar platforms (or an aptitude to quickly learn how to use such platforms)
• Ideally have experience uploading content to podcast providers.
• Have an intuitive eye for design trends (especially as it pertains to websites and printed communication)
• Possess a welcoming, friendly disposition
• Have a  high degree of organizational aptitude
• Exhibit a discerning, strategic mindset for ministry

Compensation Range and Benefits

This is a non-exempt position. Employment is at-will. $26-34/an hour. This is an in-person position at the church office. St. John’s will work with the right candidate to determine the optimal work schedule. The ideal hours would be: Wednesday – Friday @ 3 hrs/day, Tuesday, Wednesday,  Friday @ 3 hrs/day, or 2 weekdays/week @4.5  hrs/day
1 hour on Sunday morning

Vacation, Holidays, and Sick Days: 20 hours of paid vacation a year will be provided. Once the Ministry Coordinator’s normal days of work are established, the Ministry Coordinator is entitled to 3-4.5 hours of paid holiday time for each holiday that falls on their normal working weekdays. These holidays may include: New Year’s Day, Juneteenth, 4th of July, Veteran’s Day, Thanksgiving Day, and Christmas Day. 3 days of paid sick leave are provided each calendar year.

Applications

To apply for this position, please submit your resume and a brief email of introduction to: jobs@sjpet.org. We are not in a rush to fill this position. We are looking for the right candidate. The position is open until filled. Applicants must pass a background check and complete Ministry Safe training.